STUDENT ACTIVITIES >> STUDENT ORGANIZATION RESOURCE GUIDE >> TRAVEL INFORMATION

TRAVEL INFORMATION

RESERVING FLEET VEHICLES

Recognized student organizations are authorized to use DSU state fleet vehicles. Fleet vehicles must be reserved by contacting the Physical Plant at 256-5222. Travel organizers are encouraged to reserve vehicles well in advance of the scheduled leave date.

TRAVEL PROCEDURES

All drivers of fleet vehicles must display proof of insurance and a valid driver’s license to Physical Plant personnel before keys will be issued. Therefore, clubs must think ahead and identify all drivers before leaving campus.

A club representative must fill out the trip registration form and return it to the Student Services Center at least three working days in advance of the trip. This form must be filled out regardless if state vehicles are used or not.

COST FOR FLEET CHARGES

Fleet vehicle rates per mile range from $0.27 per mile for the smallest car to $0.59 per mile for eight seat passenger vans.

MONEY FOR TRIPS

Travel organizers are highly encouraged to contact the Business Office at 256-5127 at least three weeks in advance of a trip if on-campus accounts will be used to finance the trip. Business office personnel can explain forms and assist in filling them out.

INSURANCE COVERAGE

A student’s personal insurance is the primary carrier whether driving a state vehicle or personal vehicle while on a sanctioned university trip.

RESPONSIBILITY

The club advisor, or a substitute, is expected to accompany the club on the trip. DSU code of conduct policies are in effect during the entirety of the trip. Club leaders must contact the Dean of Students to seek permission to travel if an advisor cannot accompany the group.

FLEET VEHICLE POLICY

Only students, faculty and staff of Dakota State University (or other state of South Dakota employees or students) are authorized to travel in a University fleet vehicle. No alcohol is allowed in a state vehicle at any time. No smoking is allowed in state owned vehicles.

RESOURCE INFORMATION

Physical Plant Fleet Vehicles (reserved in advance)

6 – Sedans $0.33 per mile

1 – Mini Van $0.44 per mile

2 – 8 passenger van $0.69 per mile

3 - 12 passenger van $0.69 per mile

** These rates are subject to change without notice. The rates listed above were as of July 1, 2008.

Student Activities

Trip Registration Form

Name of Organization:__________________________________________________________

Name of Individual filling out this form: ______________________________________________

Destination(s):________________________________________

Departure Date:_______________________________________

Return Date:__________________________________________

Name of Hotel(s) and City Hotel(s) phone # (if known)

___________________________________________________________________________

Cellular phone number that could be dialed in an emergency ______________________________

An advisor will be present on the trip _____ Yes _____ No

State of South Dakota fleet vehicles will be used _____ Yes ____ No

Please list names of all students and advisors taking part in this trip:

________________________________ ________________________________

________________________________ ________________________________

________________________________ ________________________________

________________________________ ________________________________

Please use reverse side if necessary

Return to the Student Services Center at least three working days in advance of your departure date.

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