Faculty and Student Access
Access to WebAdvisor
Access WebAdvisor in one of the following ways:
Retrieving Your ID and password
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- Account Information
This selection includes the I’m New to WebAdvisor, What’s my
User ID?, What’s my Password, and Change Password options.
- I'm New to WebAdvisor
I'm New to WebAdvisor walks you through how to access your WebAdvisor
user ID, how to reset your password, how to check your e-mail to receive
your password and how to login.
- What's my user ID?
To display your user ID on the screen, enter your last name (required)
and your Social Security Number (SSN) or Student ID.
- What's My Password?
The "What's my Password" lists three options to view your password hint,
reset your password when you have forgotten it, or set up a password if
you are new to WebAdvisor. All three options will send your password to
you via the e-mail that is recorded in the student information system.
The Pluto e-mail address is used for on campus students. For students
with no Pluto address or who are off campus, the address listed will be
an internet address provided by the student. If you do not currently
have an e-mail address recorded in the student system, forward an e-mail
to csweb@dsu.edu to request that one be added for you.
Change my password
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Your WebAdvisor password can be changed by using the Change Password
option in WebAdvisor. Your new password must meet the following
criteria:
- 6 to 9 characters in length
- contains at least 2 numbers
- no special characters
If you do not remember your password, use
the Reset Password option found by clicking on the What's my Password link to have your password
sent to the e-mail address recorded in the student system.
Change of Contact Information
Click on the DSU Name and Address Change
link on the Student and Faculty pages and complete the name and address
change form. This form will generate an email to the enrollment services
office.
Logging In; Logging Out
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- Select Log In from either the Main
Menu or from the Prospective Students, Students or Faculty Menus.
Until you log in using your WebAdvisor ID and password, you will
only have guest privileges. A welcome message with your name will
display on the form when logged into your ID.
- Enter your WebAdvisor User ID. Your
User ID is comprised of your first initial, middle initial, and your
last name. Some User ID’s may have numbers following the last name
(example: mzsmith or mzsmith295).
- Enter your password.
If you have forgotten or do not know
your user ID and password, click on the “I’m new to WebAdvisor” link
below the Submit button or from the main faculty menu.
- Remember to select Log Out from the
menu after accessing your confidential student information.
Search for Sections
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TO AVOID TIMEOUTS, PLEASE KEEP SEARCHES AS SPECIFIC AS POSSIBLE.
To do multiple searches, select the Menu at the top of the screen and
begin again as detailed below.
A User ID and password are not needed to use the Search for Sections
option in WebAdvisor.
Select
the Prospective Students, Student or
Faculty button from the Main Menu.
Select Search for Sections.
Three fields must be filled in for a
valid search. The Term or Start Date plus University or Location are
required (an explanation of the University and Location fields are
below). The third field should be SECT or SECT
and Course Number or anything not already selected. Once the
selection criteria have been entered, click Submit to see a listing
of classes based upon your search parameters.
Use the university and location fields separately or in combination
to select course sections for a specific university, USDSU or
geographic area. Either the university or location field must be
entered. In the
University drop down menu, select the university (BHSU, DSU, NSU,
SDSMT, SDSU, or USD) to retrieve the sections for a specific
university. In the Location drop down menu, a section location or
geographic area (ex. USDSU, Pierre) may be selected to limit the
sections.
Use the remainder of the fields to further narrow the class search.
Examples of additional ways to perform specific searches are listed
below.
- Use a combination of the university and location. For example, select USD and USDSU to display only the sections USD offered at USDSU.
- Use the Subjects box to select only the subjects needed.
- Use the Academic Level to search for a specific level of course (UG
for undergraduate, GR for graduate)
- Use the Course Level box to search for only specific course levels
(100, 200, 300 etc.)
When course sections are displayed, note that the course section numbers
have a university identifier as the first character, for example,
CSC-105-D02. This is to help you to identify the university that is
responsible for the section. In addition, the university/location field
on the section display also identifies the university or location.
Submit. For additional information regarding searching, refer to
Search for Sections Help.
Meeting information
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In your search results, additional section-related information is
displayed in the meeting information column.
Example: DSC 109 L MWF 02:00PM 04:50PM
Last day to drop 11/11
Last day to "W" 12/3
Building: DSC (DSU Science Center)
Room Number: 109
Instructional Method: L (Lab) (See list below)
Meeting Days: MWF TBA is To Be Announced
Start Time: 02:00PM
End Time: 04:50PM
Buildings Designations:
Buildings will contain a university identifier as the first character.
DBH Beadle Hall DCC Community Center
DEH East Hall DFH Field House
DLIB Karl Mundt Library DTCB Technology Building
DSC Science Center DKC CB Kennedy Center
COFC Off Campus Building used for all off campus locations.
SFCE Sioux Falls Center Building used for USDSU.
Instructional Methods:
A = Studio Course/Small Group Instruction
B =
Competency-Based/Self-Paced Study
C=Clinical Laboratory
E = Seminar
G = Clinical Experience
H = Ensemble
I = Independent Study
J = Design/Research
L = Laboratory
M = Private Instruction
P = Physical Education Activity
R = Lecture
S = Internship/Practicum
W = Workshop
X = Special Topics
Comments:
Section-specific comments.
Student Access
FINANCIAL AID INFORMATION
SDePay
Use SDePay to make payments. You can make electronic payments, change
your payment profile and set up authorized payers through the SDePay
link. For questions refer to the DSU-Cashier link:
http://www.departments.dsu.edu/cashier/
FINANCIAL AID
Financial aid status by year
Use the Financial Aid by Year Web form to display your current financial
aid status by selecting the applicable financial aid award year from the
options presented in the drop-down list box. Click Submit after
selecting an award year. The next Web form then displays your financial
aid information, including an up-to-date indication of the current
status of each award, for the award year you selected.
Financial aid status by term
Use the Financial Aid by Term Web form to display your current financial
aid status by selecting the applicable financial aid award period from
the options presented in the drop-down list box. Click Submit after
selecting a term. The next Web form is then displayed and contains
financial aid information, including an up-to-date indication of each
award's current status, for the term you selected.
COMMUNICATION
My Documents
Use the My Documents page to display a list of the documents your
institution expects to receive from you, has received, or has waived.
For example, you might look at this page to see if your application has
been received.
The following types of Documents are listed:
- Missing and incomplete documents:
These are documents that your institution expects to receive from
you, but has not yet received, or documents that your institution
has received, but that lack required information. If a document is
missing or incomplete, the Status column will either be blank or
will display text selected by your institution.
- Waived documents: These are
documents that your institution normally requires, but has decided
that you do not need to provide.
- Received documents: These are
documents that the institution has received.
The Status Date column indicates the date on which the document
status was recorded. The Due Date column indicates the date by which
your institution expects to receive the document. If the Due Date is
not available, this column will either be blank or will display text
selected by your institution.
REGISTRATION
Search for Sections
See information in Faculty and Student Section above.
Registration Time Inquiry
The Registration Time Inquiry provides your registration day and time
for a particular term.
Register for
Sections: back to top
You may register for course sections using the Register Sections. Search
and register for sections, Express registration, Register for previously
selected sections or Drop sections.
Search and register for sections
Use this option if you would like to look for sections, add them to your
preferred list of sections and then register for them.
Express registration
Use this option if you know the exact subject, course number, and
section (or synonym) of the sections for which you wish to add to your
preferred list and then register. (Example: MATH*100*D01 or Synonym
42765).
Register for previously selected sections
Use this option if you already placed sections on your preferred list
and would like to now register.
Drop sections
Use this option if you would like to drop a section. (Other choices also
above will allow you to drop a section while you register for another).
Manage my waitlist
Use this option to register for or remove sections you are currently
waitlisted in. Choose from the following options:
- RM - Remove (to remove yourself from
the waitlist but not try to register in the section)
- RG - Register (to attempt to
register yourself in the section)
- RP - Register Pass/No Pass (to
attempt to register yourself in the section as pass/no pass)
- AU - Audit (to attempt to register
yourself in the section as audit)
Follow the instructions for registering. Be sure to select the
registration term (example: Fall 2003 or Spring 2004) from the drop-down
menu for each class section.
For step by step instructions on
registering, access the WebAdvisor Registration Instructions available
on the WebAdvisor Registration Menu.
Remember: Registration will directly affect your student record and you
will be charged for any course registrations.
For additional information regarding Express Registration, refer to
Express Registration/Express Add Help. For more information on Search
and Register refer to, Search and Register/Search and Add Help.
Register and Drop Sections
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After registering, use the Register and Drop Sections option to add or
drop a class. Refer to the section comments displayed in the meeting
information column for add/drop and withdraw dates. For more information
regarding the drop and withdraw dates for summer, refer to the course
descriptions section under the Academics and Summer schedule options
from the DSU homepage.
Remember: Registration will directly affect your student record and you
will be charged for any course registrations. If you drop a class, it
will be dropped from your student record and your seat will be released
to other students.
For additional information regarding Adding Classes, refer to Express
Registration/Express Add Help or Search and Register/Search and Add
help. For more information on Dropping Classes, refer to Dropping
Classes help.
Special Permission
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For the course sections that require instructor permission prior to
registration or for special permission into closed classes, contact the
college Dean's office. WebAdvisor will not process these courses.
Registration Time Inquiry
The Registration Time Inquiry provides your registration day and time
for a particular term.
My Restrictions
A restriction (also referred to as hold) on a student record will
prevent registrations or change in registration until the reason for
that hold has been resolved. Use My Restrictions to view the active
restrictions currently on your record. Each restriction will indicate
the services held and who to contact for resolution.
ACADEMIC PROFILE
Grades
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Use the Grades option to view mid-term or final grades for each course
section as well as your term GPA and faculty advisor
Grade
Point Average by Term
Display the grade point average for a term by clicking in the
appropriate check box in the Choose One column, and by selecting the
applicable academic level. For DSU Undergraduate, choose the DUG
academic level and for DSU Graduate, choose DGR.
Unofficial
Transcript/Course History
The Unofficial Transcript/Course History
option displays all of your completed courses, Cumulative GPA, Total
Grade Points, and Total Earned Credits for the Transcript Type selected.
For DSU Undergraduate, choose the DUG transcript type and for DSU
Graduate, choose DGR. The course listing should not be used as an
official transcript.
Test Summary
The Test Summary screen will allow you to view your ACT, placement,
proficiency, and exit exam scores.
Transcript Request Status
Use the Transcript Request Status web form to view a list of transcript
requests you have submitted. If there is a date in the Date Produced
column, then that transcript has been produced (meaning it has been
printed or sent electronically, as appropriate).
Enrollment Verification Request
Dakota State University has authorized the National Student
Clearinghouse to provide enrollment verification.
When you link to the National Student Clearinghouse site for Enrollment
Verification services you can:
- Print a Clearinghouse Proof of
Enrollment, which can then be mailed to a health insurer, housing
provider, or other organization needing a proof of enrollment. This
site does not provide the information needed for a good student
discount or any information other than proof of enrollment and
enrollment status.
- View the electronic notifications
and deferment forms that have been sent to your lenders.
- View a list of your student loan
lenders, and real-time student loan information detail (such as
outstanding principal balance, next payment due date, etc.) that
some lenders provide.
- View your enrollment information
held on file by the Clearinghouse and find out when we are scheduled
to send in our next enrollment update transmission.
- View enrollment information that has
been sent to your credit card providers, health insurers, student
housing providers, and other organizations, either as requested by
you or as requested by the service provider with your consent.
My Profile
Use the My Profile option to display your address, phone numbers, e-mail
address, program, and advisor information.
My Class
Schedule
After registration is complete, access and print your semester class
schedule using the My Class Schedule option of WebAdvisor.
Faculty Access
My Advisees Options:
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Use My Advisees to display information about advisees that are assigned
to you for a particular term.
From the list of advisees, select one of the following options from the
drop-down menu.
TRANS - Course Listing:
Displays a list of completed courses for an advisee. This is not to be
used an official transcript.
Use the transcript type of DUG for undergraduate advisees or DGR for
graduate advisees to display the correct DSU credits.
SCHED - Schedule.
Displays the schedule for an advisee for the selected term.
EVAL - Program Evaluation
Performs a program evaluation for the selected program.
TESU - Test Summary
Lists the tests, such as ACT/SAT, proficiency etc. that the advisee has
recorded in the student system.
EXPREG – Express Register
Allows the advisor to register the advisee if necessary.
See the registration sections under Student Access for more
information.
SRCHREG – Search and Register
Allows the advisor to register the advisee if necessary.
See the registration sections under Student Access for more
information.
Drop Section
Allows the advisor to
drop the advisee from a section.
STPR - Student Profile
Displays information about an advisee such as demographics, academic
program, academic standing, Majors, minors etc.
REST – View/End Restrictions
Each restriction will indicate the services held and who to contact
for resolution. Students may view these same restrictions through
the student My Restrictions option although they do not have update
access.
Display Only Restrictions: Displays student restrictions that are
not modifiable through WebAdvisor.
Modifiable Restrictions: The restrictions that display here will
primarily be the CADV advising hold. To end a restriction effective
immediately, enter yesterday’s date, as restrictions are still
considered active on the day they are ended. This works just like
PERC in on-line Colleague. You may also add any comments regarding
this advising restriction in the comments field.
Class Roster:
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Use the Faculty Class Roster to display a list of course sections and
the students that are enrolled in those sections. You may also select
the student profile option for a particular student from this workflow.
Grading:
Use Grading to enter mid-term or final grades for a course section.
Select Mid-term or Final from the drop-down box.
For Mid-term grades, enter the grade in the mid-term column.
For final grades, enter the final grade in the Grade column. If a grade
of "I" is entered, also enter a Grade Expire Date.
Search for
Sections:
See information in Faculty and Student Section above.
Class Schedule:
Use My Class Schedule to display a list of course sections assigned to
you.
Faculty and Student Access continued.
Maintenance Schedule
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The WebAdvisor site will not be available during Colleague maintenance
times as listed below.
Monday- Sunday: 3 am - 6am CT
Thursday: 6 pm - 9 pm CT
Saturday: 8 am - noon CT
Help
Detailed instructions on how to use each Web form are available via the
Help button on each form.
Access Problems
If technical problems occur with gaining access to WebAdvisor, please
forward an email to csweb@dsu.edu.
For questions regarding the course schedule, section enrollments or
related issues, please send an email to
enrolweb@dsu.edu or contact Sandy
or Kathy in Enrollment Services.
For questions regarding payment or tuition and fees charges, please send
an email to enrolweb@dsu.edu or
contact Amy in the Business Office.
Common Problems and Resolutions
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|
Problem |
Resolution |
|
User name not found in registry.
Please contact your system administrator. |
Remember, your User Id is the first character of your first name,
the first character of your middle name and your last name and
possibly followed by numbers (example: wgsmith or wgsmith123).
|
|
Invalid Password |
Re-enter your 6-digit PIN. If you still get this message, send an
email to
csweb@dsu.edu .
|
|
User account locked due to too
many invalid login attempts |
After 3
invalid login attempts, your account will be locked for 10
minutes. Wait at least 10 minutes, and try logging in again. If
you are still unable to access WebAdvisor, send an email to
csweb@dsu.edu. This will not send you an immediate
response.
|
|
Timeout on every WebAdvisor Page |
If you
receive this message on any and every WebAdvisor page you try to
access, it is most likely because the time and time zone on your
machine is out of sync with the server. You need to set the time
AND time zone to match the current actual time and time zone.
On the PC click on Start -> Settings -> Control Panel -> Date/Time
and make the appropriate changes.
|
|
Timeout infrequently or on
different WebAdvisor pages |
If you
are getting this message page infrequently or on different
WebAdvisor pages, please re-try your request, particularly if it
is during peak usage periods.
|
|
Invalid Security Token. Please
Login Again. |
Try
logging in again. If you are still unable to access the system,
send an email to
csweb@dsu.edu.
|
|
Warning: Page has
Expired
The Login Screen displays inappropriately
|
Access
WebAdvisor again. Try again using the Menu selection at the top
right of the screen when requesting a new search or selection.
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