If you wish to submit a paper application, please click here.

General Information:

Name of Organization: 

Address: 

City:       State:      Zip: 

Campus Sponsor (If Applicable): 

Is your organization Non-Profit?   YesNo

Conference Contacts:

Name:        Title: 

Phone:       Fax: 

E-mail: 

Program Information

Program Name: 

Program Dates: 

Purpose of Program: 

Type of Activities Planned: 

Estimated Attendance:

Male:       

Female:       

Total Participants:       

Please indicate the number of rooms in the following set-up (include both staff and participants).  Rooms may not be available in the requested set-up, depending on availability. 

Single Occupancy - Male           

Single Occupancy - Female      

Double Occupancy - Male           

Double Occupancy - Female      

Registration Information:

Please pick any consecutive two-hour block for both check-in and check-out times. 

Check-In Time:  to

Check-out Time:  to

Linen Service:

Will your group require linen service?  YesNo

Conference Services will provide each guest with 2 flat sheets, 1 pillow, 1 pillowcase, 1 blanket, 1 towel, and 1 washcloth.  Towel exchange is offered daily.  Linens will be placed in the rooms by Conference Staff.  Guests will make their own beds upon arrival.

Dining & Catering Services:

First Meal:  Breakfast Lunch Dinner on

Last Meal:  Breakfast Lunch Dinner on

Are you interested in any premium food service options? Please check all that apply.

Facilities:

Please describe any meeting, classroom, breakout, athletic, or theater space needed during your stay (include date, time and capacity needed).   Some facilities will require additional fees.

Please include Facility Type Requested - Date - Time - Capacity

Technical/Audio Requirements:

Will you need technical/audio equipment during your stay?  YesNo

Will you need technical/audio support during your stay?  YesNo

Please include Technical/Audio Requested - Location - Date - Time

Insurance Requirements:

Dakota State University requires an Endorsement of Insurance to be submitted prior to the start the conference.  Endorsement of Insurance shall state that the client is insured for the period of the conference, with the following minimum coverage. 

            Bodily Injury - $100,000 per person

            Property Damage - $100,00 per accident

            General Liability - $1,000,000

Damages: 

Conference guests are responsible for all damages incurred to University property during their stay. 

Lost Items:

Conference Groups are responsible for all replacement charges for lost keys, meal cards, linens.  Replacement charges will appear on the final billing statement.

Promotional Materials:

The name, Dakota State University, will not be used without approval from the University.  All advertising materials must be submitted to the Conference Office prior to distribution for approval.

Program Agenda:

To assure a well organized conference, please submit a tentative written agenda to the Conference Office as soon as one becomes available.  A finalized copy of the agenda is required three days prior to the start of the conference.

Submit:

By submitting this application, I understand that this is an Application for Use of University Property and not a legally binding agreement for these facilities.